The site administrator takes your right to privacy seriously and wants you to feel comfortable using this website. This privacy policy deals with personal data (referred to as “data” below) that may be collected by when you use our website, our online products, and services (“Services”). This policy does not apply to other entities that are not owned or controlled by the site administrator, nor does it apply to persons that are not employees or agents of the site administrator, or that are not under the site administrator’s control. Please take time to read this site’s Terms of Use.
1 – Collection of data
We collect information when you create an account, participate in any interactive features of the Services, fill out a form, register for an event, make a purchase, apply for a job, request for customer support, or otherwise communicate with us. The types of information we may collect include your name, email address, phone number, payment information, information about your company and current position, employment history, and any other information you choose to provide. Our registration forms for webinars, events, and information on Rego Consulting sites require a few mandatory details: full name, a valid business e-mail address, company, and in some cases work title and/or your preferred project management tool.
You are not required to provide any other information if you do not want to do so. Please be aware that the user name you choose, the e-mail address you provide, and any other information you enter may render you personally identifiable, and may possibly be displayed on this website intentionally (depending on choices you make during the registration process, or depending on the way in which the site is configured) or unintentionally (subsequent to a successful act of intrusion by a third party). As on many websites, the site administrator may also automatically receive general information that is contained in server log files, such as your IP address, and cookie information.
2 – Use of data
We may use information about you for the following purposes:
- Improve your user experience on this site;
- Provide, maintain, and improve our Services;
- Provide and deliver the products and services you request, process transactions, and send you related information, including confirmations and invoices;
- Send you technical notices, updates, security alerts and support, and administrative messages;
- Respond to your comments, questions and requests, and provide customer service;
- Communicate with you about products, services, offers, promotions, rewards, and events offered by Rego Consulting and others, and provide news and information we think will be of interest to you;
- Monitor and analyze trends, usage and activities in connection with our Services;
- Personalize and improve the Services and provide content or features that match user profiles or interests;
- Carry out any other purpose for which the information was collected, and which is necessarily contemplated by the collection of such information or is otherwise explicitly mentioned in the process of collection.
Efforts will be made to prevent your data being made available to third parties unless (i) provided for otherwise in this Privacy Policy; (ii) your consent is obtained, such as when you choose to opt-in or opt-out for the sharing of data; (iii) a service provided on our site requires interaction with a third party, or is provided by a third party, such as an application service provider; (iv) pursuant to legal action or law enforcement; (v) it is found that your use of this site violates the site administrator’s policy, terms of service, or other usage guidelines, or if it is deemed reasonably necessary by the site administrator to protect the site administrator’s legal rights and/or property; or (vi) this site is purchased by a third party, in which case that third party will be able to use the data in the same manner as set forth in this policy. In the event you choose to use links displayed on this website to visit other websites, you are advised to read the privacy policies published on those sites.
3 – Cookies
Like many websites, this website sets and uses cookies to enhance your user experience — to remember your personal settings, for instance. We use cookies that are session-based and persistent-based. Session cookies exist only during one session. They disappear from your computer or device when you close your browser software or turn off your computer. Persistent cookies remain on your computer or device after you close your browser or turn off your computer. We use cookies to see which areas and features are popular and to count visits to our website.
4 – Minors
The site administrator might not allow persons who are aged sixteen or younger to become members of this site. For more information, please contact the site administrator.
5 – Editing or deleting your account information
You can request the site administrator to edit the information stored for your user account. You can also request that your user account be deleted; to do so, please contact the site administrator. Content or other data that you may have provided, and that is not stored within your user account, such as articles published, may continue to remain on the site at the site administrator’s discretion, even after your user account is deleted. Please see the site’s Terms of Use for more information.
6 – Changes to this privacy policy
Changes may be made to this policy from periodically. You will be notified of substantial changes to this policy either by through prominent notices such as a statement on the homepage or an email notification on your e-mail address registered with us.
7 – Contact information
If you have any questions about this policy or about this website, please feel free to contact the site administrator.
Clarity Express Privacy Policy
Last Updated: 05/02/2023
Clarity Express is committed to protecting the privacy of its users. This Privacy Policy describes our procedures and policies on how we collect, use, and share personal information that we collect from users of our iOS and Android application.
This information is collected to provide and improve the service. By using the application, you agree to the information’s use in accordance with this Privacy Policy.
Information We Collect
When you use our application, we may collect certain information about you, including:
- Device Information: We may collect information about your device, such as your device type, operating system, IP address and unique device identifier.
- Usage Information: We may collect information about how you use our application, such as the features you use, the pages you visit, the time and date of your interactions and diagnostic data.
- Personal Information: We may collect personal information that you provide to us, such as your name, email address, URL’s, and ID’s.
How We Use Your Information
We may use the information we collect for a variety of purposes, including:
- To provide and improve our services: We use your information to provide you with our application and to improve our services.
- To communicate with you: We may use your information to communicate with you about our application. This could include sending you updates and information about new features.
- To personalize your experience: We may use your information to personalize your experience with our application, such as by showing you content that is relevant to the features enabled.
- To comply with legal obligations: We may use your information to comply with legal obligations, such as responding to a court order or subpoena.
- Other purposes such as data analysis and/or usage trends.
How We Share Your Information
We may share your personal information in the following situations:
- With your consent: We may disclose your personal information for any other purpose with your consent.
We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Transfer of Your Personal Data
Rego Consulting will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data will take place to an organization or a country outside of your specified region.
Retention of Your Personal Data
Rego Consulting will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
Rego Consulting will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.
Security of Your Personal Data
The security of your personal data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security under every scenario.
Changes to this Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the updated Privacy Policy on this page.
Contact Us
If you have any questions about this Privacy Policy, you can contact us:
- By email: technicalsupport@regoconsulting.com
- By visiting this page on our website: https://regoconsulting.com
GDPR Compliance Policy
Last Updated: 12/1/23
1- Policy Statement and Scope
Rego Consulting is committed to ensuring the protection and privacy of personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
This policy applies to all Rego employees, contractors, and third-party vendors who process data on behalf of Rego Consulting.
2- Data Collection and Processing
2.1 How We Use Your Data
We use your personal information for the following purposes:
- To provide and maintain our services;
- To communicate with you, including service updates and marketing;
- Improve your user experience on this site;
- Provide and deliver the products and services you request, process transactions, and send you related information, including confirmations and invoices;
- Send you technical notices, updates, security alerts and support, and administrative messages;
- Respond to your comments, questions and requests, and provide customer service;
- Communicate with you about products, services, offers, promotions, rewards, and events offered by Rego Consulting and others, and provide news and information we think will be of interest to you;
- Monitor and analyze trends, usage and activities in connection with our Services;
- Personalize and improve the Services and provide content or features that match user profiles or interests;
2.2 Types of Data Collected
We collect information when you create an account, participate in any interactive features of the Services, fill out a form, register for an event, make a purchase, apply for a job, request for customer support, or otherwise communicate with us. The types of information we may collect include your name, email address, phone number, payment information, information about your company and current position, employment history, and any other information you choose to provide. Our registration forms for webinars, events, and information on Rego Consulting sites require a few mandatory details: full name, a valid business e-mail address, company, and in some cases work title and/or your preferred enterprise tool.
You are not required to provide any other information if you do not want to do so. Please be aware that the user name you choose, the e-mail address you provide, and any other information you enter may render you personally identifiable, and may possibly be displayed on this website intentionally (depending on choices you make during the registration process, or depending on the way in which the site is configured) or unintentionally (subsequent to a successful act of intrusion by a third party). As on many websites, the site administrator may also automatically receive general information that is contained in server log files, such as your IP address, and cookie information.
2.3 Data Minimization
Personal data will only be collected for specified, explicit, and legitimate purposes. Any additional processing outside the defined purposes will require further consent.
Rego Consulting will collect only the data necessary for the intended purpose, and individuals will be informed of the specific data collected.
3 – Data Subject Rights
Individuals have the following rights under GDPR:
3.1 Right to Access
Data subjects have the right to request access to their personal data and information about how it is processed.
3.2 Right to Rectification
Data subjects can request the correction of inaccurate personal data.
3.3 Right to Erasure (Right to be Forgotten)
Data subjects have the right to request the deletion of their personal data under certain circumstances.
3.4 Right to Restriction of Processing
Data subjects can request the restriction of processing of their personal data under certain conditions.
3.5 Right to Data Portability
Data subjects have the right to receive their personal data in a structured, commonly used, and machine-readable format.
3.6 Right to Object
Data subjects can object to the processing of their personal data in certain situations.
3.7 Automated Decision Making and Profiling
We do not engage in automated decision-making processes, including profiling, that produce legal effects or similarly significantly affect data subjects.
3.8 Right to Withdraw Consent
Data subjects can request to withdraw consent at any time to processing of your data.
To exercise these rights, please contact us at privacy@regoconsulting.com.
4 – Data Security and Confidentiality
4.1 Data Security Measures
Rego Consulting implements appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
4.2 Confidentiality
Access to personal data is restricted to employees and third parties who need to know the information for the purposes of providing services or conducting business operations. All individuals with access to personal data are subject to confidentiality obligations.
5 – Data Breach Response
In the event of a data breach, Rego Consulting will promptly assess and mitigate the impact of the breach. If required by law, affected data subjects and relevant authorities will be notified and, where required, notify the relevant supervisory authority, and affected individuals within the specified timeframes outlined in GDPR.
6 – Third-Party Vendor Compliance
6.1 Vendor Selection
Prior to engaging third-party vendors, Rego Consulting will assess their GDPR compliance, including their data protection policies, security measures, and adherence to data minimization principles.
6.2 Data Processing Agreements
Rego Consulting will establish written agreements with third-party vendors to ensure they process personal data in compliance with GDPR. These agreements will clearly outline the scope of processing, security measures, and obligations to report data breaches.
6.3 Security Measures
Third-party vendors will implement appropriate technical and organizational measures to safeguard personal data. Regular audits and assessments will be conducted to ensure ongoing compliance.
7 – Data Subject Rights
7.1 Access and Rectification
Individuals have the right to access and rectify their personal data. Rego Consulting will provide mechanisms for individuals to exercise these rights promptly.
7.2 Data Portability
Where applicable, individuals have the right to receive personal data concerning them in a structured, commonly used, and machine-readable format.
8 – Training and Awareness
All employees and relevant third-party vendors will receive training on GDPR compliance and their responsibilities regarding data protection.
9 – Review and Update
This policy will be reviewed at least on an annual basis and updated as necessary to ensure ongoing compliance with GDPR and other applicable data protection laws.
10 – Data Protection Officer (DPO)
Rego Consulting has appointed a Data Protection Officer who is responsible for overseeing data protection activities and ensuring compliance with GDPR.
11 -1 Contact Information
For any questions or concerns regarding data protection practices at Rego Consulting, please contact: privacy@regoconsulting.com
AI Policy
Purpose
The purpose of this policy is to establish guidelines for the ethical, secure, and effective use of Artificial Intelligence (AI) technologies within Rego Consulting. This includes, but is not limited to, AI services provided by OpenAI, Microsoft, and Claude via Amazon Bedrock. This policy applies to all employees, contractors, and consultants of Rego Consulting hereafter referred to as “users”.
Scope
This policy covers all AI technologies used for internal productivity improvements, software development, and consulting services provided to our clients. It applies to all AI usage within company-operated facilities, remotely, and in client engagements globally.
Transparency:
- AI Use Disclosure: Clearly disclose when AI is being used and for what purposes, ensuring that clients and stakeholders are informed about the AI technologies that impact them.
- Explainability: Strive for transparency and understandability in AI decisions, making it possible to explain in human terms how AI models arrive at their conclusions.
Ethical Use:
- AI in Decision-Making: Ensure AI tools do not replace human decision-making in critical areas. Use AI to augment and enhance human capabilities.
- Bias and Fairness: Actively work to identify and mitigate biases in AI systems. Ensure AI solutions are fair and do not discriminate against any individual or group.
- Transparency and Explainability: Maintain transparency in AI operations. Ensure the rationale behind AI-driven decisions or recommendations is explainable to stakeholders.
- Disclosure: Disclose where AI generated content or data capture is being generated.
Security and Data Privacy:
- Data Minimization: Collect only the data necessary for the specific AI task, respecting the privacy of individuals.
- Data Protection: Implement robust data protection measures. Use encryption, access controls, and secure data storage and transfer mechanisms.
- Compliance: Adhere to all relevant laws and regulations regarding data privacy and AI usage, including the AI Act, GDPR, CCPA, and any sector-specific regulations.
- Client Data: Ensure client data used in AI applications is handled in accordance with contractual agreements and privacy laws.
- The usage of PII data (employee or client) is strictly prohibited.
AI Act:
- The AI Act categorizes AI into 4 risks categories. Unacceptable Risk, High Risk, Limited Risk (with transparency) and Minimal Risk.
- Unacceptable Risk and High Risk AI are not allowed.
- Usage of conversational and generative chat bots like ChatGPT and Co-Pilot are considered Limited Risk if you are transparent that they were used as an assistant in your content creation.
Intellectual Property:
- Respect IP Rights: Ensure AI technologies do not infringe on the intellectual property rights of others. This includes training datasets and generated content.
- Ownership of AI-Generated Work: Clearly define the ownership of IP rights in AI-generated work, considering both internal and client projects.
Usage Guidelines:
- Training and Resources: Provide necessary training and resources to users for ethical and effective use of AI technologies.
- Monitoring: Regularly monitor AI applications for compliance with this policy, ethical guidelines, and performance expectations.
- Reporting and Accountability: Establish a reporting mechanism for any issues or ethical concerns related to AI usage. Ensure accountability and take corrective action as necessary.
Implementation
Responsibility:
- The SVP of Compliance and CTO are responsible for the overall enforcement of this policy with the right to audit each user on a case-by-case basis.
- Department heads are responsible for ensuring compliance within their teams.
Review and Update:
- This policy will be reviewed annually or more frequently as needed.
- Updates will be made to reflect changes in technology, legislation, and company objectives.
Compliance:
Failure to comply with this policy may result in disciplinary action, up to and including termination of employment or contract, as well as legal consequences.
